Controlling Entry of Employees and Guests Provide Security Benefits

In an uncertain world with societal, political, and legal challenges, we strive to create a safer environment. A safe world to work in, learn in, and live in.

This article describes how technology can help provide a safe and protected environment where we can thrive.

The Challenges of Securing Our World

Organizations such as schools, hospitals, corporations, and government facilities face increasing threats that can cause physical and economic harm to the organization—theft of property, injury of people, and intruder damage cause significant problems to the organization. It causes our insurance to rise and the organization to lose money.

Reduced Risk of Theft and Vandalism is a crucial business choice: Organizations can significantly decrease the risk loss by controlling who enters and exits the premises and monitoring visitor movements.

Access Control and Visitor Management Increases Safety

Access control and visitor management systems play crucial roles in enhancing the safety and security of an organization by regulating who can enter and move within its facilities. They create a comprehensive approach to safeguarding people, assets, and information. Access Control Systems ensure only registered members can enter a facility, while visitor management systems control the visitors.

Access Control Systems

Access control systems have evolved from complex controller boxes with many wires to much simpler network-attached systems. The latest door control systems are easy to install and very effective in controlling entry.

For example, the latest systems connect to the network and support many types of door readers. They can be managed from your smartphone, integrated with IP camera systems and intercoms, and control elevators and remote gates.

Access control systems determine who can enter, what door they can use, and when. The access control system includes electric locks, credentials, door readers and controllers, and access control management software. They can also reduce insurance premiums.

Visitor Management Systems

Visitor management systems allow organizations to screen visitors before granting them access. This can include checking against watchlists, requiring visitors to complete health questionnaires, or signing legal documents like NDAs.

The latest visitor management systems reduce labor while improving security. Entry information can be sent to a person’s smartphone. A QR code can be used to enter the organization, making the process simple and quick.

Digital Check-In and Check-Out: The Kintronics’ VMS automates the visitor entry process, allowing for digital check-in and check-out. This reduces wait times and eliminates the need for manual record-keeping, thereby enhancing efficiency and accuracy.

Visitor Screening: The system includes a feature for advanced visitor screening, which can be tailored to include checks against watchlists or for specific health and safety assessments. This aspect is crucial for maintaining a secure environment.

ID Scanning and Badge Printing: By automating the process of visitor identification through ID scanning and instant badge printing, the system ensures that all visitors are accurately logged and identified, reinforcing the security of the premises.

Host Notifications: Kintronics’ VMS automatically alerts employees via email or SMS about their visitor’s arrival, thus streamlining internal communication.

Benefits of Visitor Management and Access Control

Reduced Risk of Theft and Vandalism: Businesses can significantly reduce the risk of theft and vandalism by controlling who enters and exits the premises and monitoring visitor movements.

Insurance Benefits of Access Control and Visitor Management: Insurance companies assess risk based on the likelihood of an event and its potential impact. By implementing access control and visitor management systems, businesses demonstrate proactive risk management, making them less liable and potentially qualifying them for lower insurance premiums.

Screening Visitors: Visitor management systems allow organizations to screen visitors before granting access. This can include checking against watchlists, requiring visitors to complete health questionnaires, or signing legal documents like NDAs.

Identifying Visitors: By issuing visitor badges or electronic passes, these systems make it easy to identify who is a visitor and whether they are authorized to be in specific areas. This visibility is essential for maintaining security and safety.

Controlling Visitor Access: Like access control for employees, visitor management systems can regulate where visitors can go within a facility. This ensures that visitors are only in areas where they have a legitimate reason to be.

Summary of Visitor Management and Access Control Systems

Together, access control and visitor management systems provide an integrated security approach. They ensure that only authorized individuals, whether employees or visitors, can access facilities and sensitive areas, monitor and log access for security and compliance purposes, and integrate with broader security measures for real-time response and investigation capabilities. This integrated approach significantly enhances an organization’s overall safety, protecting against both external threats and internal vulnerabilities.

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If you would like help selecting the best door access and visitor management system, please contact us at 1-800-431-1658 in the USA or 914-944-3425 everywhere else or use our contact form.